Privacy Policy
PRIVACY STATEMENT (Updated 25 May 2018)
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Introduction
Wales Archery is committed to ensuring that your personal data is used correctly and in accordance with the highest standards of Data Protection Law. This Privacy Policy explains in details the type of personal data we may collect about you and what we do with your personal data. It also sets out what we do to keep your personal data secure, as well as your rights in relation to the personal data we hold about you.
SECTION 1 - WHAT INFORMATION DO WE COLLECT & WHAT DO WE DO WITH IT?
When you purchase something from our store, as part of the buying and selling process, we collect the personal information you give us such as your name, address, email address, phone number and payment details.
When you browse our web store, we also automatically receive your computer’s internet protocol (IP) address in order to provide us with information that helps us learn about your browser and operating system.
Email marketing: With your permission, we may send you emails about our store, new products and other updates.
SECTION 2 - CONSENT
How do you get my consent?
When you provide us with personal information to complete a transaction, verify your credit card, place an order, arrange for a delivery or return a purchase, we imply that you consent to our collecting it and using it for that specific reason only.
If we ask for your personal information for a secondary reason, like marketing, we will either ask you directly for your expressed consent, or provide you with an opportunity to say no.
How do I withdraw my consent?
If after you opt-in, you change your mind, you may withdraw your consent for us to contact you, for the continued collection, use or disclosure of your information, at anytime, by contacting us at Info@walesarchery.com or mailing us at:
Wales Archery
Crick Manor
Nr Caldicot
Monmouthshire
NP26 5XU
SECTION 4 - YOU'RE DATA PROTECTION RIGHTS
- You have a number of rights under Data Protection Law which, in certain circumstances, you may be able to exercise in relation to the personal data we process about you. This includes:
- Right to Access:You have a right to receive a copy of the personal data we hold about you. This is commonly known as a Data Subject Access Request.
- Right to Data Portability:You have a right to receive certain information you have provided to us in a ‘machine-readable’ format and/or request that we transmit it to a third party.
- Right to Erasure:You have a right to request that we erase your personal data. However, we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
- Right to Object: In cases where we are processing your personal data on the basis of our legitimate interest, you can ask us to stop for reasons connected to your individual situation. We must then do so unless we believe we have a legitimate overriding reason to continue processing your personal data.
- Right to Lodge a Complaint: You have the right to lodge a complaint with your national data protection authority.
Right to Rectification: Where your personal data is inaccurate, out-of-date or incomplete, you have the right to request an amendment to it.
SECTION 4 - DISCLOSURE
We may disclose your personal information if we are required by law to do so or if you violate our Terms of Service.
SECTION 5 - SHOPIFY
Our store is hosted on Shopify Inc. They provide us with the online e-commerce platform that allows us to sell our products and services to you.
Your data is stored through Shopify’s data storage, databases and the general Shopify application. They store your data on a secure server behind a firewall.
Payment:
If you choose a direct payment gateway to complete your purchase, then Shopify stores your credit card data. It is encrypted through the Payment Card Industry Data Security Standard (PCI-DSS). Your purchase transaction data is stored only as long as is necessary to complete your purchase transaction. After that is complete, your purchase transaction information is deleted.
All direct payment gateways adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, MasterCard, American Express and Discover.
PCI-DSS requirements help ensure the secure handling of credit card information by our store and its service providers.
For more insight, you may also want to read Shopify’s Terms of Service (https://www.shopify.com/legal/terms) or Privacy Statement (https://www.shopify.com/legal/privacy).
SECTION 6 - THIRD-PARTY SERVICES
In general, the third-party providers used by us will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide to us.
However, certain third-party service providers, such as payment gateways and other payment transaction processors, have their own privacy policies in respect to the information we are required to provide to them for your purchase-related transactions.
For these providers, we recommend that you read their privacy policies so you can understand the manner in which your personal information will be handled by these providers.
In particular, remember that certain providers may be located in or have facilities that are located a different jurisdiction than either you or us. So if you elect to proceed with a transaction that involves the services of a third-party service provider, then your information may become subject to the laws of the jurisdiction(s) in which that service provider or its facilities are located.
As an example, if you are located in Canada and your transaction is processed by a payment gateway located in the United States, then your personal information used in completing that transaction may be subject to disclosure under United States legislation, including the Patriot Act.
Once you leave our store’s website or are redirected to a third-party website or application, you are no longer governed by this Privacy Policy or our website’s Terms of Service.
Other third party providers for whom we will provide some of your information too, for them to carry out the service we request on your behalf, are the courier services we use (DPD Local, Parcel Force, UPS & The Post Office). The information that will be provided to them will be your name, postal address, email and / or Mobile number. Please refer to their Privacy Policy on their websites Terms of Service.
Links
When you click on links on our store, they may direct you away from our site. We are not responsible for the privacy practices of other sites and encourage you to read their privacy statements.
SECTION 7 - SECURITY
To protect your personal information, we take reasonable precautions and follow industry best practices to make sure it is not inappropriately lost, misused, accessed, disclosed, altered or destroyed. The details are held on a computer database and sometimes in paper form. The database is hosted on infrastructure with Amazon Web Services, an ISO 27001 certified company with data centers secured with biometrics, 24-hour surveillance and 24x7 onsite staff providing additional protection against unauthorized entry. Data center access is restricted to data center technicians only. The small amount of paper records we keep are in a secure location.
If you provide us with your credit card information via our website, the information is encrypted using secure socket layer technology (SSL) and stored with a AES-256 encryption. Although no method of transmission over the Internet or electronic storage is 100% secure, we follow all PCI-DSS requirements and implement additional generally accepted industry standards.
SECTION 8 - COOKIES
Here is a list of cookies that we use. We’ve listed them here so you that you can choose if you want to opt-out of cookies or not.
_session_id, unique token, sessional, Allows Shopify to store information about your session (referrer, landing page, etc).
_shopify_visit, no data held, Persistent for 30 minutes from the last visit, Used by our website provider’s internal stats tracker to record the number of visits
_shopify_uniq, no data held, expires midnight (relative to the visitor) of the next day, Counts the number of visits to a store by a single customer.
cart, unique token, persistent for 2 weeks, Stores information about the contents of your cart.
_secure_session_id, unique token, sessional
storefront_digest, unique token, indefinite If the shop has a password, this is used to determine if the current visitor has access.
SECTION 9 - CCTV
We use CCTV to monitor the safety of our store and to prevent and detect crime. The information processed in this way is done so to protect our business, customers and colleagues.
SECTION 10 - LEGAL BASIS
In relation to the heading mentioned in the sections above, our legal basis for processing your personal data is:
To make our services available to you:
Contractual Necessity – AT the time we collect it: Purchase & transaction data, Contact details, delivery / collection details.
We will not be able to provide you with your products or services if you do not provide us with this data.
Legitimate Interest – Allow fulfilment of your order.
Contact and Interact with you
Legitimate Interest.
CCTV
Bringing or defending Legal Claims
Legitimate Interest.
Our Legitimate Interests in using your personal data
Where we have mentioned above use of your personal data is based on our Legitimate Interests, these are:
- To service our customer’s needs, including delivering our products and services.
- To service your account and send invoices.
- To promote our products and services.
- To protect and support our business, colleagues and customers.
SECTION 11 - CHANGES TO THIS PRIVACY POLICY
We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it.
If our store is acquired or merged with another company, your information may be transferred to the new owners so that we may continue to sell products to you.
QUESTIONS AND CONTACT INFORMATION
If you would like to: access, correct, amend or delete any personal information we have about you, register a complaint, or simply want more information contact us at Info@walesarchery.com or by mail at
Wales Archery
Crick Manor
Nr Caldicot
Monmouthshire
NP26 5XU
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